Content Management Systems (CMS)
An Information/Document Management System typically makes use of fully integrated, fully supported legally approved databases & search engine system for storing, retrieving and managing computer generated data and scan converted paper files.
An effective document management system can change the nature of an organization by providing the ability to rapidly create and retrieve documents. It has been noted that 95% of a companys information is contained in its documents & data, and most companies admit that it is all vital information.
File Scan Services knows that every company has different requirements when it comes to handling information management. Our task is to analyse your companies requirments, establish what your immediate & future needs are and develop a solution tailored to those particular requirements.
Consultation and any required alteration continues throughout the entire process, and FSS provides full local technical support and maintenance of every product we install as well as every bureau project we undertake.
Content Management Systems range from archiving paperwork & data with stand-alone Software systems. To a Range of solutions where we take into account all your Network, LAN, WAN & hardware and software requirements. We can tailor a Information Content Management System that works for you!
Management System may include the following features plus more:
Reduce paper handling.
Provide document output through printing and other methods.
Improve quality of service of the company.
Provide distribution of documents to those who need them, when they need them.
Security of Documents.
Easy to enhance and modify, as the business needs change.
Provide Internet access to documents.
Streamline business systems.
Provide for management of various types of data (structured, unstructured, relational, non-relational).
Allow for revising of documents.
Improve decision-making.
Shorten the time it takes to get relevant information to the right people.
Provide for document review and approval.
Powerful search and retrieval capabilities.
Scan and convert documents into images.
Convert Faxes into electronic Documents
Convert scanned images to text through optical character recognition (OCR).
E-mail/Fax documents to those who need them.
Integrate with existing applications.
Provide for backup and disaster recovery.
Provide for the destruction of documents that are no longer needed.
A Document Management System is capable of being evolved along with your company, but some companies do choose to get their documents and management system outsourced to professional Outsource Bureau to gain a competitive advantage.
This allows the client to be able to focus on its business requirements, while the bureau provider FileScan Services (FSS) utilises it technical expertise and cost-cutting measures to meet your requirements efficiently.
Call us now to discuss your particular confidential requirments....
Memo to All CEO’s, Department Heads & IT Managers etc.
- ...Must your organization keep emails to comply with regulations or auditors?
- ...How would you deal with a lawsuit demanding email records and their attatchments?
- ...Looking for an automated email management solution that takes no time to implement?
- Do you need to meet legal and government requirements for electronic email record keeping?
ALCHEMY provides a 24x7, tamper-proof process for capturing and preserving email & attachments in a secure archive, making it easy for you to comply with government regulations and the demands of the legal discovery process and electronic record keeping.
- Do you need to monitor email corporate policy compliance?
ALCHEMY lets you conduct searching of email traffic, including the contents of attachments and find non-compliant messages within seconds.
- Do you need to improve productivity of employees dealing with email?
ALCHEMY permanently eliminates the “I accidentally deleted it” problem and lets you find the exact message you need in seconds not hours, saving valuable time that can be used to focus on your job.
- Do you need to find a solution that works and doesn’t take forever to implement?
ALCHEMY is built on a stable, mature document management system. It’s easy to integrate with other applications and is up and running in hours not weeks!
Exchange Archive Link for Alchemy (EALA) solves the problems of email regulatory compliance and records retention by capturing email from Exchange & storing email & attachments in a secure Alchemy database repository, so it can be selectively stored and managed as a record, and retrieved at any time. The result is a solution that keeps both the system administrator and the end users happy.
...And keeps the auditors, and lawyers twiddling their thumbs.
File Scan Services
